Senior AP, AR, and Payroll Specialist

Location Type: Remote Employment Type: Full-time

Bridgit Summary

Bridgit is a female-founded, Canadian success story. Mallorie Brodie and Lauren Lake lead a Tech-for-Construction company that has completely disrupted a traditionally male-dominated industry. The construction industry is facing a severe labor shortage and is at an inflection point where they must reimagine talent and modernize their people strategy. Bridgit is the category leader for workforce planning and is working with the largest and most sophisticated US general contractors. Although we have continued to gain traction since launching in 2019, there is significant opportunity ahead as we continue to innovate and broaden our offering.

We are seeking a talented Senior AP, AR, and Payroll Specialist to join our team. This is a critical role responsible for the efficient and accurate processing of financial transactions related to accounts payable and accounts receivable, as well as providing essential administrative support for human resources functions. The ideal candidate will be detail-oriented, highly organized, possess strong analytical skills, and demonstrate a high level of discretion and professionalism. If you have the experience and are looking for an exciting job in which you will wear multiple hats, grow professionally, and be a part of a supportive and fun team at the ground level - this is a fantastic opportunity for you.

Responsibilities

Accounts Payable (AP) Management

• Process, get approval, and export vendor invoices, employee expense reimbursements, and credit card transactions using an automated platform like Float and QuickBooks Online (QBO).
• Reconcile vendor statements and resolve any outstanding issues or discrepancies.
• Initiate payments for approval in various financial platforms.
• Assist with month-end and year-end close activities related to accounts payable.
• Respond to vendor inquiries in a timely and professional manner.

Accounts Receivable (AR) Management

• Generate, manage, and distribute invoices to customers using an automated platform such as Maxio.
• Monitor accounts to identify overdue payments and initiate collections activities in a professional manner.
• Maintain accurate customer records.
• Assist with month-end and year-end close activities related to accounts receivable.
• Handle miscellaneous correspondence with customers related to the performance of the AR function.

Payroll Duties

• Process payroll, including any adjustments, such as terminations, commissions, parental leave, taxable benefits, etc.
• Work with the payroll provider to resolve any issues.
• Assist in the preparation of employment agreements, offer letters, and other HR-related documentation, ensuring accuracy and compliance with company policies and relevant legislation.
• Input, update, and maintain employee data in the HRIS (e.g., new hires, terminations, changes in status, personal information, benefits enrollment, compensation changes).
• Generate reports from the HRIS as required for various HR and financial analyses.
• Assist with ad-hoc HR administrative tasks as needed.

General Accounting Duties

• Support and collaborate with the accounting team to close financial periods, complete year-end audit requests, and other duties as assigned.
• Identify and recommend improvements to existing processes and procedures.

Requirements

• Post-secondary education in Accounting or related field.
• 5+ years of AP/AR/Payroll experience.
• Experience with online platforms such as QBO, Google Suite, Microsoft Office, Float (or similar).
• Familiarity and comfort with technology.
• Strong attention to detail and accuracy, with good analytical skills.
• Problem-solving skills and a positive proactive approach to identifying and resolving issues.
• Ability to prioritize projects, set goals, and schedules.
• Highly responsive communication with customers, external parties, and internal team via Slack, video conferencing, etc.