Receptionist/Administrative Assistant

Employment Type: Full time - Salary

Company Information

Sunrise Farms is a group of companies with a primary focus in the poultry industry. From our hatcheries to our “ready to eat” state-of-the-art cooking facilities, we service customers in the retail, food service, and industrial sectors. We are proud of our support of the Canadian farm as well as our investment in the latest equipment and technologies at our facilities across Canada. Our test kitchens have the most current cooking equipment replicating that used in commercial establishments, to facilitate precision testing. This way, you know the product you receive will perform to your expectations. We are proud of our long-standing partnerships with family-owned Canadian chicken farmers to produce high-quality products.

At Sunrise Farms, we are proud to be an equal-opportunity employer. All qualified individuals, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or any other identifying characteristic, are encouraged to apply.

Position Overview

We are looking for a Receptionist/Administrative Assistant. This position is responsible for providing clerical and administrative support to various departments in the organization. The individual will be tasked with looking after Reception duties such as receiving/redirecting all phone calls, distribution of all incoming/outgoing mail, coordinating courier services, and managing stationary/office supply inventory. The candidate will also process and manage 3rd party carrier freight accounts payable, prepare export documentation, and handle miscellaneous reporting.

Requirements

• Sound knowledge of office administration.
• Strong knowledge of software applications such as Microsoft Office and Freight Accounting.
• Basic accounting knowledge is an asset.
• Ability to perform tasks with accuracy and completeness.
• Strong decision-making and time management skills.
• Strong organizational skills with an ability to prioritize and handle multiple tasks.
• Professional, respectful, and courteous demeanor at all times.
• Ability to communicate effectively orally and in writing.
• Works cooperatively and collaboratively with others to achieve goals.
• Professionalism demonstrated on a daily basis.
• Competency in terms of multi-tasking and an ability to maintain an organized office environment.
• Ability to adjust to changing and competing priorities.
• Reliable.
• Quality of work is accurate, thorough, and professional looking.
• Grade 12 education or equivalent.
• Certificate or diploma in Business Administration is an asset.
• 2-3 years of experience in a related office role.

Responsibilities

• Receive, direct, and relay telephone messages.
• Distribute incoming/outgoing mail as well as maintain the postage machine.
• Receive and distribute all general correspondence.
• Coordinate courier services for the company as well as review and negotiate rates.
• Manage the inventory of company stationery and supplies as well as place orders. Periodically review and negotiate better pricing for supplies.
• Coordinate the repairs and maintenance of office equipment (copy machines, postage machine, etc.).
• Greet, assist, and/or direct visitors and the general public.
• Process accounts payable transactions for freight and analyze freight reporting at month end.
• Responsible for maintaining current freight information for all carriers (freight rates, fuel surcharges, etc.).
• Maintain a professional and clean workspace which includes desk, reception area, and storage room.
• Conducting and working with various departments to ensure Exports are loaded and invoiced.
• Management of export documentation.

Application Instructions

Please note: The original job description did not contain specific application instructions. Please refer to the platform where this job was posted for application details.

#IND2 #LI-SJ